Accelerated Transformation: Reaping Business Value In Aviation MRO’s

Bringing in productivity and efficiency is no more a choice, but a prerequisite to any business model’s survival and growth. The pressure is perpetual for aviation enterprises to cut costs on Fuel, Skilled resources and Maintenance expenditure, all of which are hard to monitor, let alone control.

In addition, Small and medium sized operators face the challenge of operating with limited manpower and lack robust internal systems and processes that can adapt to changing industry dynamics and competition.

When an enterprise is in startup stage, it is mostly managed by a core of knowledgeable resources. In successive stages of growth individual departments leverage tools and software to improve functional efficiency respectively. When the organization reaches key maturity milestone these individual departments generate a lot of inertia with respect to data flow and transparency. This leads to the birth of multiple silos standing in the way of the Right Data at Right Time.

A typical ERP implementation; with considerable time and cost being invested, have to be carefully evaluated prior to the initiation stage. The effect of short sightedness during this stage can have catastrophic impact on SME operators who lack the luxury of budget buffers. Implementation methodology has to be out of box and prescriptive with best practices in-built enabling a quick start deployment.

However, with proper planning and implementation, an ERP’s impact on an organization can be highly positive enabling swift efficiency and productivity changes. Based on diverse experience, the following are three key drivers for an organization to transform itself post a successful ERP implementation.

Accelerated Transformation: Three key drivers

Driver # 1: Pre-Configured best practices

Enterprises have to move away from legacy systems and personnel dependent processes and leverage a state-of-art solution that offers ‘best of breed’ ERP capabilities to derive business benefits.

During selection, equal weightage should be given to what is implemented and how it is being implemented. ERP should have best practices methodology inbuilt and industry standard codes (ATA, IATA, and SPEC) pre-loaded.

Tools and training materials should be available to the user organization to migrate legacy data ‘with ease’ and accurately re-use the training material, eradicating the need for re-work.

Organizations should be able to buy and implement modules as and when needs arise. This can help organizations roll out a deployment based on the planned budget and incrementally add the modules according to business needs.

Driver # 2: On Demand Application

Rendering Software as a Service (SAAS) has proven short term and long term benefits globally. In the short term, the upfront IT infrastructure CAPEX cost is reduced to zero. This letsenterprises to focus their initial growth stage investments on core areas of business such as Maintenance and engineering, Spares Provisioning without worrying about the non-core areas.

As more and more software are being offered in the SaaS model, interfacing requirements between any two cloud systems can be easily configured in a cost effective manner.

The Interface between a Flight scheduling and M&E Operations system or M&E and financial system has showcased great potential in increasing the overall efficiency within the organization.

Cloud model drives the service provider to monitor the service levels as stated in the agreement on Availability, Performance and Data security. This offers high level of predictability to enterprises as compared to traditional on-premise models.

Driver # 3: Lean Implementation

With the technology shrinking the world digitally, Audio and Video conferencing can be effectively leveraged for migrating from traditional in-person implementation to virtual implementation. Virtual implementation process reduce implementation cost between 30% and 50%.

With key activities such as business process mapping and data migration being carried out virtually, instant feedback mechanism should be in place through documentations such Check list, MOM , Feedbacks, Status reports and sign off reports. This will weed out all understanding and consensus of outcome, post implementation.

A data collection strategy should enable the customer to collect only key data fields available in documents provided by OEMs (IPC /MPD/AMM) and key accounting data to start with.

In-addition to extensive role-based hands on training on key business scenarios, users should be sensitized on the pre and post process impacts. Training on real business data will help to better understand the process’s need to be performed. Refresher training schedule should be in place to sustain the initial training and also to derive business benefits on the key enhancements delivered by the ERP periodically.

Detailed planning and preparation is essential for a successful execution. Care should be taken in scheduling, allowing SME customers to carefully deploy their limited manpower / user champions effectively, without affecting their routine activities. 

Leveraging MRO Aviation Software for Operational Excellence

As aviation enterprises strive to enhance their operational efficiency and minimize costs, MRO aviation software has become a cornerstone for achieving sustainable growth and meeting industry demands. When implementing an ERP system in the aviation sector, the inclusion of MRO software plays a critical role in transforming operations, optimizing maintenance management, and driving long-term success.

Streamlining Maintenance, Repair, and Overhaul (MRO) Processes

MRO operations are complex and require precise management of multiple variables, such as spare parts, labor, scheduling, and regulatory compliance. MRO aviation software provides a unified platform to streamline these processes, offering real-time visibility and control. By automating routine maintenance scheduling, tracking aircraft conditions, and managing inventory, MRO software ensures that the enterprise can maintain high levels of performance while reducing downtime.

One of the most significant advantages of MRO aviation software is its ability to integrate seamlessly with other operational systems, such as flight scheduling, financial management, and inventory control. This connectivity ensures that data flows smoothly between departments, allowing for better decision-making and greater overall operational efficiency. In addition, the integration of predictive maintenance capabilities helps aviation enterprises to proactively address potential issues before they cause delays or failures, resulting in significant cost savings and enhanced safety standards.

Achieving Regulatory Compliance and Data Security

Aviation MRO operations must adhere to stringent regulatory standards, and MRO software plays a vital role in ensuring compliance. The software enables organizations to track and document every aspect of the maintenance process, from inspections to repairs, ensuring that all activities meet the necessary regulatory requirements (such as FAA or EASA guidelines). This not only enhances safety but also reduces the risk of costly fines and penalties for non-compliance.

Additionally, MRO aviation software is built with robust security features to protect sensitive data. As the aviation industry faces increasing cyber threats, the software offers advanced encryption, role-based access control, and audit trails to safeguard operational and financial data. By ensuring data integrity and confidentiality, the software fosters trust and transparency within the organization and with regulatory bodies.

Scalable and Flexible Solutions for Growth

As aviation companies grow and evolve, their MRO software must be scalable to accommodate increasing demands. A modern, cloud-based MRO aviation software solution offers the flexibility needed to expand capabilities without the significant capital expenditure required for traditional on-premise systems. The ability to add new modules or features as needed ensures that the software evolves in tandem with the organization’s needs, enabling businesses to quickly adapt to industry changes and competitive pressures.

For small and medium-sized enterprises (SMEs), this scalability is particularly important. With a cloud-based MRO software solution, they can start with a core set of features and expand as they mature, minimizing the initial investment while maximizing the software’s impact on operational efficiency.

Enhanced Analytics and Reporting for Strategic Decision-Making

One of the most powerful benefits of MRO aviation software is its ability to generate detailed analytics and reports, providing organizations with actionable insights into their operations. By leveraging data analytics, aviation companies can identify trends, track performance metrics, and uncover areas for improvement. This data-driven approach empowers decision-makers to make informed choices, whether it's optimizing the maintenance schedule, improving resource allocation, or reducing operational costs.

Moreover, the advanced reporting capabilities of MRO software facilitate real-time monitoring of key performance indicators (KPIs) such as aircraft downtime, maintenance costs, and parts inventory levels. By having immediate access to this information, senior management can respond quickly to operational challenges, ensuring that the organization remains on track toward achieving its strategic objectives.

Conclusion: Time to LEAP ahead

When organizations realize a business drag caused by legacy process and systems, its already late. Therefore the key at this juncture is not to run, but Leap.

By adopting the 3 drivers of Accelerated Transformation, aviation MROs are bound to gain on the following:

• Quick to reap the benefits of a robust ERP system

• Vast reduction in CAPEX cost and faster transformation as a result of SAAS model

• Reduced implementation cost due to limited on-site activities powered by lean implementation

With a robust ERP system governing at the grassroots, organizations can build strong eco systems at a much earlier stage, seeding capabilities of scalability, improvements in cost reduction, efficiency and productivity for all present and future needs.

Blog By:

1. Saravanan Rajarajan S, Principal Consultant, Aviation Practice, Ramco Systems.

2. Senthil Kumar V, Head-Projects, Aviation Practice, Ramco Systems.

You can reach them at contact@ramco.com

Ramco’s Point of View are intended to provide insights of evolving trends in Aviation industry and the ideas / Solution to the business problem.